Carolinas Chapter of the Association for Radiologic & Imaging Nursing By-Laws
ARTICLE I Name
The name of this organization shall be the Carolinas Chapter of the Association for Radiologic & Imaging Nursing (CCARIN). Its purpose and objectives shall be those of The Association for Radiologic & Imaging Nursing (ARIN) and it shall at all times comply with the By-laws of ARIN.
ARTICLE II Mission
CCARIN has as its objective to serve as the educational, networking and fellowship resource for Radiology Nurses in North Carolina and South Carolina. It shall also serve to promote the profession of Radiology Nursing and its service to the community.
ARTICLE III Membership
The membership qualifications shall be the same classifications and qualifications of those of ARIN. LPN’s will be considered active members if ARIN By-laws allow LPN’s to be active members. Active members are members whose dues are current for the previous 12 months. Inactive members have a membership number but have not paid dues in the previous 12 months from their membership anniversary date. After a total of 24 months as an inactive member, the name and number will drop off the membership list.
ARTICLE IV Meetings
Section 1- General Meetings and Business Meetings
General Meetings and board meetings of this association shall be held at least annually to conduct business and for educational purposes; the place, time and date of the meeting shall be designated at the preceding meeting. A General Meeting is held in the Spring and the Annual Business Meeting (open to all membership) is held in the Fall.
Section 2- Notice of General Meetings
Written notice of the place, time and date for the General Meeting shall be electronically or ground mailed to the last known address of each member not less than thirty (30) days before the date of the next meeting.
Section 3- Quorum
Members of the chapter present at the General Meeting shall constitute a quorum if there are at least 15 members present. A majority at the meeting shall consist of not less than one half the voting Members present.
Section 4- Voting
At all Regular Business Meetings of this chapter, each active Member present shall have one vote and may cast this one vote in person only. Unless otherwise specifically provided by these By-laws, a majority vote of those active members present shall govern. The President may, at their discretion, when in the best interest of the Chapter, or at the request of a majority of Members present, declare a secret ballot when voting for Officers. All other voting will be open, by voice, show of
hands, or roll call, at the President’s discretion. In the case of a tie, the President, President- Elect, and the Secretary shall each cast a second secret ballot.
ARTICLE V Officers
Section 1- Elected Officers
The elected officers of the Chapter shall be the President, President-Elect, and five Members-at-Large to the Board of Directors. They shall be elected by a majority vote of the active Members present at the Annual Fall Business Meeting of the Chapter. Their terms of office shall be for one year with not more than two (2) consecutive terms, except for the Members-at-Large. The terms of office for Members-at-Large shall be for three years. The President-Elect shall automatically succeed to the office of Presidency.
Section 2- Executive Officers
The Offices of Secretary and Treasurer are to be Executive Offices. The persons holding these Offices are to be appointed by the President with the consent of the Members. This appointment must be affirmed after the regular elections at the Annual Fall Business Meeting. The Offices may be combined and held by one person at the discretion of the President. When a change is made, the Officer will have thirty (30) days to complete the minutes and/or the Treasurers report and turn all such materials associated with the said
Office, over to the successor. The person or persons holding these Offices may succeed themselves at the discretion of the President. The Secretary and Treasurer are the exclusive officers permitted to write checks and distribute funds according to the Board’s direction. The Secretary and Treasurer will be in charge of the organization’s banking account.
Section 3- Qualifications for Office
Any active Member of ARIN and CCARIN in good standing shall be eligible for nomination and election to any Elective Office of the Chapter except as stipulated above.
Section 4- Vacancies/Removal
Vacancies in any Elective Office may be filled for the balance of the term thereof by the Board of Directors at any regular or special meeting. The Board of Directors, at its discretion, by two thirds vote of all its Members may remove any Officer. Any Officer that has not paid their dues or is no longer actively engaged in Radiological Nursing is automatically suspended from Office until dues are paid or until action by the Board.
ARTICLE VI Duties of Officers
Section 1- President
The President shall serve as the Chief Executive Officer of the Chapter. The President shall also serve as Member Ex-officio, with the right to vote on all committees, except the Nominating Committee. The President shall make all required appointments of standing and special committees. The President shall perform such other duties as necessary, incidental to the Office of the President or as may be prescribed by the Board of Directors. The President must submit an annual report to the President of ARIN by January 31 of the year following the year in which elected.
Section 2- President-Elect
The President-Elect shall succeed the Presidency. Duties shall be delegated to them by the Board of Directors. The President-Elect shall perform the duties of the President in the event that the President is unable to serve.
Section 3- Secretary
The Secretary of the Chapter shall be responsible for the proper and legal mailings of notices to the members. Any electronic communications including websites will be managed by the Secretary. When the secretary is not qualified to manage a website, the President shall appoint a Web Master. The secretary shall see to the proper recording of the proceedings during the meetings of the Chapter, Board of Directors, and all committees and carry into execution all orders, votes and resolution of said groups, unless the action is specifically prohibited by these by-laws, or unless the action is specified to be carried out by another. It is the responsibility of the Secretary to see that accurate records are kept of all Members and perform such other duties as necessary incidental to the office.
Section 4- Treasurer
The Treasurer shall be in charge of the Chapters funds and be responsible for the keeping of the funds in such banks, trust companies, and/or investments as are approved by the Board of Directors. The Treasurer shall maintain an accurate account as above prescribed from which themselves and/or any other Elected Officer or Board Member are legally authorized to withdraw any and all assets. They shall report on the financial condition of the Chapter at all meetings of the members of the Board of Directors, and at times when called upon by the President, with a reasonable notice. At the expiration of the term of office, they shall, within thirty (30) days, deliver to the successor all books, monies, trusts and other property of the Chapter, or in the absence of a successor, such items shall be delivered to the President. In addition to the above responsibilities, the Treasurer shall assist the Secretary with processing membership applications, fee, and cards.
ARTICLE VII Board of Directors
Section 1- Authority and Responsibility
The governing body for this Chapter shall be the Board of Directors. The Board of Directors shall have supervision, control, and direction of the affairs of the Chapter, actively pursue its objectives, and also supervise the distribution of its funds. The Board may adopt such rules and regulations for the conduct of its business as it should deem advisable, and may in the execution of the powers granted, delegate certain of its authority if not in conflict with these by-laws.
Section 2- Composition
The Board of Directors shall consist of the President, the President-Elect, the Secretary, the Treasurer, three Members-at-Large and Editor of CCARIN’s E-Magazine.
Section 3- Manner of Election
The Members-at-Large shall be elected at the Chapter’s Annual Fall Business Meeting.
Section 4- Re-election
No member of the Board of Directors who has served four consecutive years shall be eligible for re-election until at least one (1) year has expired.
Section 5- Quorum of the Board of Directors
At any meeting of the Board, no less than five (5) members must be present to constitute a quorum for the transaction of business of the Chapter, and any such business thus transacted shall be binding for the Chapter providing it is affirmatively passed by a majority of those present.
Section 6- Distribution of Funds
Funds may be dispersed by the Secretary or Treasurer to be used for any purpose at the discretion of the Board of Directors.
Section 7- Voting
Voting rights of a Director shall not be delegated to another nor excused by proxy.
Section 8- Vacancies and Removal
Any vacancy occurring on the Board between the bi annual meetings shall be filled by the Board of Directors. A Director so elected to fill a vacancy shall serve the unexpired term of their predecessor. The Board may, at its discretion, and with affirmative vote of two thirds of its members, remove any Directors from office if that Director has not paid their dues or is no longer actively engaged in Radiological Nursing, and/or is derelict in their duties to the Board.
ARTICLE VIII Dues and Assessments
Dues for the Chapter may be levied, and shall be determined by the Active Membership at the Annual Fall Business Meeting of the Chapter. National ARIN dues shall not be collected by the Chapter.
The fiscal period for the Chapter shall be January 1st through December 31st.
Any Chapter member whose due or assessments are unpaid at the time of the Annual Fall Business Meeting shall be ineligible to vote or to hold Office.
Personal checks will be accepted on day of conference. However, the organization will be refunded, by the person submitting the check, the amount of the check in addition to any bank fees added for the check that did not clear. Members or conference attendees who have had a returned check for insufficient funds will not be eligible to attend another Conference until the returned check has been cleared.
ARTICLE IX Amendments to the By-laws
These By-laws may be amended or repealed by two thirds of the voting Members present at any General Meeting of the Chapter duly called and regularly held, provided that notice to all the Members be made at least thirty (30) days in advance of the meeting.
Any changes to the ARIN By-laws that cause these By-laws to be in conflict, shall of themselves require that CCARIN By-laws be amended to place them in compliance.
ARTICLE X Miscellaneous
All records of the Chapter shall be open to the General Membership at any reasonable time.
Robert’s Rules of Order, Newly Revised, except when in conflict with the By-laws of the Chapter or ARIN shall control all meetings of the Chapter.
ARTICLE XI Dissolution
CCARIN shall use its funds only to accomplish the objective and the purposes specified in the By-laws. On dissolution of the Chapter, any funds remaining shall be sent to the Treasurer of ARIN, for the purpose of funding educational seminars.
The name of this organization shall be the Carolinas Chapter of the Association for Radiologic & Imaging Nursing (CCARIN). Its purpose and objectives shall be those of The Association for Radiologic & Imaging Nursing (ARIN) and it shall at all times comply with the By-laws of ARIN.
ARTICLE II Mission
CCARIN has as its objective to serve as the educational, networking and fellowship resource for Radiology Nurses in North Carolina and South Carolina. It shall also serve to promote the profession of Radiology Nursing and its service to the community.
ARTICLE III Membership
The membership qualifications shall be the same classifications and qualifications of those of ARIN. LPN’s will be considered active members if ARIN By-laws allow LPN’s to be active members. Active members are members whose dues are current for the previous 12 months. Inactive members have a membership number but have not paid dues in the previous 12 months from their membership anniversary date. After a total of 24 months as an inactive member, the name and number will drop off the membership list.
ARTICLE IV Meetings
Section 1- General Meetings and Business Meetings
General Meetings and board meetings of this association shall be held at least annually to conduct business and for educational purposes; the place, time and date of the meeting shall be designated at the preceding meeting. A General Meeting is held in the Spring and the Annual Business Meeting (open to all membership) is held in the Fall.
Section 2- Notice of General Meetings
Written notice of the place, time and date for the General Meeting shall be electronically or ground mailed to the last known address of each member not less than thirty (30) days before the date of the next meeting.
Section 3- Quorum
Members of the chapter present at the General Meeting shall constitute a quorum if there are at least 15 members present. A majority at the meeting shall consist of not less than one half the voting Members present.
Section 4- Voting
At all Regular Business Meetings of this chapter, each active Member present shall have one vote and may cast this one vote in person only. Unless otherwise specifically provided by these By-laws, a majority vote of those active members present shall govern. The President may, at their discretion, when in the best interest of the Chapter, or at the request of a majority of Members present, declare a secret ballot when voting for Officers. All other voting will be open, by voice, show of
hands, or roll call, at the President’s discretion. In the case of a tie, the President, President- Elect, and the Secretary shall each cast a second secret ballot.
ARTICLE V Officers
Section 1- Elected Officers
The elected officers of the Chapter shall be the President, President-Elect, and five Members-at-Large to the Board of Directors. They shall be elected by a majority vote of the active Members present at the Annual Fall Business Meeting of the Chapter. Their terms of office shall be for one year with not more than two (2) consecutive terms, except for the Members-at-Large. The terms of office for Members-at-Large shall be for three years. The President-Elect shall automatically succeed to the office of Presidency.
Section 2- Executive Officers
The Offices of Secretary and Treasurer are to be Executive Offices. The persons holding these Offices are to be appointed by the President with the consent of the Members. This appointment must be affirmed after the regular elections at the Annual Fall Business Meeting. The Offices may be combined and held by one person at the discretion of the President. When a change is made, the Officer will have thirty (30) days to complete the minutes and/or the Treasurers report and turn all such materials associated with the said
Office, over to the successor. The person or persons holding these Offices may succeed themselves at the discretion of the President. The Secretary and Treasurer are the exclusive officers permitted to write checks and distribute funds according to the Board’s direction. The Secretary and Treasurer will be in charge of the organization’s banking account.
Section 3- Qualifications for Office
Any active Member of ARIN and CCARIN in good standing shall be eligible for nomination and election to any Elective Office of the Chapter except as stipulated above.
Section 4- Vacancies/Removal
Vacancies in any Elective Office may be filled for the balance of the term thereof by the Board of Directors at any regular or special meeting. The Board of Directors, at its discretion, by two thirds vote of all its Members may remove any Officer. Any Officer that has not paid their dues or is no longer actively engaged in Radiological Nursing is automatically suspended from Office until dues are paid or until action by the Board.
ARTICLE VI Duties of Officers
Section 1- President
The President shall serve as the Chief Executive Officer of the Chapter. The President shall also serve as Member Ex-officio, with the right to vote on all committees, except the Nominating Committee. The President shall make all required appointments of standing and special committees. The President shall perform such other duties as necessary, incidental to the Office of the President or as may be prescribed by the Board of Directors. The President must submit an annual report to the President of ARIN by January 31 of the year following the year in which elected.
Section 2- President-Elect
The President-Elect shall succeed the Presidency. Duties shall be delegated to them by the Board of Directors. The President-Elect shall perform the duties of the President in the event that the President is unable to serve.
Section 3- Secretary
The Secretary of the Chapter shall be responsible for the proper and legal mailings of notices to the members. Any electronic communications including websites will be managed by the Secretary. When the secretary is not qualified to manage a website, the President shall appoint a Web Master. The secretary shall see to the proper recording of the proceedings during the meetings of the Chapter, Board of Directors, and all committees and carry into execution all orders, votes and resolution of said groups, unless the action is specifically prohibited by these by-laws, or unless the action is specified to be carried out by another. It is the responsibility of the Secretary to see that accurate records are kept of all Members and perform such other duties as necessary incidental to the office.
Section 4- Treasurer
The Treasurer shall be in charge of the Chapters funds and be responsible for the keeping of the funds in such banks, trust companies, and/or investments as are approved by the Board of Directors. The Treasurer shall maintain an accurate account as above prescribed from which themselves and/or any other Elected Officer or Board Member are legally authorized to withdraw any and all assets. They shall report on the financial condition of the Chapter at all meetings of the members of the Board of Directors, and at times when called upon by the President, with a reasonable notice. At the expiration of the term of office, they shall, within thirty (30) days, deliver to the successor all books, monies, trusts and other property of the Chapter, or in the absence of a successor, such items shall be delivered to the President. In addition to the above responsibilities, the Treasurer shall assist the Secretary with processing membership applications, fee, and cards.
ARTICLE VII Board of Directors
Section 1- Authority and Responsibility
The governing body for this Chapter shall be the Board of Directors. The Board of Directors shall have supervision, control, and direction of the affairs of the Chapter, actively pursue its objectives, and also supervise the distribution of its funds. The Board may adopt such rules and regulations for the conduct of its business as it should deem advisable, and may in the execution of the powers granted, delegate certain of its authority if not in conflict with these by-laws.
Section 2- Composition
The Board of Directors shall consist of the President, the President-Elect, the Secretary, the Treasurer, three Members-at-Large and Editor of CCARIN’s E-Magazine.
Section 3- Manner of Election
The Members-at-Large shall be elected at the Chapter’s Annual Fall Business Meeting.
Section 4- Re-election
No member of the Board of Directors who has served four consecutive years shall be eligible for re-election until at least one (1) year has expired.
Section 5- Quorum of the Board of Directors
At any meeting of the Board, no less than five (5) members must be present to constitute a quorum for the transaction of business of the Chapter, and any such business thus transacted shall be binding for the Chapter providing it is affirmatively passed by a majority of those present.
Section 6- Distribution of Funds
Funds may be dispersed by the Secretary or Treasurer to be used for any purpose at the discretion of the Board of Directors.
Section 7- Voting
Voting rights of a Director shall not be delegated to another nor excused by proxy.
Section 8- Vacancies and Removal
Any vacancy occurring on the Board between the bi annual meetings shall be filled by the Board of Directors. A Director so elected to fill a vacancy shall serve the unexpired term of their predecessor. The Board may, at its discretion, and with affirmative vote of two thirds of its members, remove any Directors from office if that Director has not paid their dues or is no longer actively engaged in Radiological Nursing, and/or is derelict in their duties to the Board.
ARTICLE VIII Dues and Assessments
Dues for the Chapter may be levied, and shall be determined by the Active Membership at the Annual Fall Business Meeting of the Chapter. National ARIN dues shall not be collected by the Chapter.
The fiscal period for the Chapter shall be January 1st through December 31st.
Any Chapter member whose due or assessments are unpaid at the time of the Annual Fall Business Meeting shall be ineligible to vote or to hold Office.
Personal checks will be accepted on day of conference. However, the organization will be refunded, by the person submitting the check, the amount of the check in addition to any bank fees added for the check that did not clear. Members or conference attendees who have had a returned check for insufficient funds will not be eligible to attend another Conference until the returned check has been cleared.
ARTICLE IX Amendments to the By-laws
These By-laws may be amended or repealed by two thirds of the voting Members present at any General Meeting of the Chapter duly called and regularly held, provided that notice to all the Members be made at least thirty (30) days in advance of the meeting.
Any changes to the ARIN By-laws that cause these By-laws to be in conflict, shall of themselves require that CCARIN By-laws be amended to place them in compliance.
ARTICLE X Miscellaneous
All records of the Chapter shall be open to the General Membership at any reasonable time.
Robert’s Rules of Order, Newly Revised, except when in conflict with the By-laws of the Chapter or ARIN shall control all meetings of the Chapter.
ARTICLE XI Dissolution
CCARIN shall use its funds only to accomplish the objective and the purposes specified in the By-laws. On dissolution of the Chapter, any funds remaining shall be sent to the Treasurer of ARIN, for the purpose of funding educational seminars.